Student Email Moving to Microsoft 365

After receiving some important feedback the decision has been made to transfer our current student Google/gMAV system, including emails, calendars, and contacts, into Microsoft's Outlook platform. 

While a student's actual email address will not change as a result of this transition, the student will be able to take advantage of the following benefits:

• A larger amount of storage for attachments and files.

• Smoother collaboration with faculty and staff through common software tools and alignment to other projects, like the current transition from Box to Microsoft for storage.

• Enhanced ability to schedule meetings between students and faculty.

• Cost factors related to maintaining and securing separate email applications.

• Focused help desk support around a single platform (versus supporting multiple).

• Moving to a a common email and calendar solution, currently used by all the other University of Nebraska Campuses (M365). Many students interact with more than one NU campus throughout their academic career, and this transition will make the student email platform more consistent when and if students enroll in classes at more than one NU campus during their career.

This move will begin on Friday, March 12, and should be concluded by Monday, March 22. These dates should cause minimal disruption as they occur over the Spring Break holiday period.

For All UNO Users

Following the transition of student email, and into the immediate future, all UNO constituents will continue to have access to other Google services that you may be currently using, like Google Drive and Google Docs. This transition will only impact email account, calendar, and contacts.

For Students

A student will not need to take any action to make these changes. During the migration the student will receive an email from Microsoft 365 with instructions on how to access their email. Students will continue to have access to their gMAV accounts until the full transition is completed. If students are exchanging email messages over spring break, and do not receive an email, they should check both inboxes as their account may not have been fully migrated yet. While checking two email accounts during this week is not optimal, it was necessary to avoid an extended ‘downtime’ for student email while the conversion took place.

For Faculty and Staff

The impact for faculty and staff should be minimal. If faculty or staff members are supporting or working with a student during this spring break week, and the student has indicated not receiving an email, please ask them to check both inboxes as their account may not have been fully migrated yet. While checking two email accounts during this week is not optimal, it was necessary to avoid an extended ‘downtime’ for student email while the conversion took place.

If an individual, or their department, is using any services that rely upon gMAV email or calendar, please be aware of this change and March 22 deadline to find alternatives. Additionally, if you produce any training materials in print or on the web that reference gMAV, we are asking for your help in updating those items. 

Additional Information

Additional communication and reminders about this change will be shared as we approach the March 12 transition start date.

More information regarding the email migration

If you have questions or concerns about any of your IT services, please reach out to the UNO Help Desk at 402.554.4357 or by email at unohelpdesk@unomaha.edu.