Special Card Request Forms

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Guest Meal Cards - UNO Departments

Guest Meal Cards are preloaded cards used to provide dining access for campus visitors (e.g., speakers, event participants, or hosted guests). These cards are intended for temporary use during university-sponsored events and do not replace standard meal plans or employee/student benefits.

This form is intended for UNO departments requesting Guest Meal Cards for events or hosted visitors. By submitting the form, the department agrees to cover all associated costs in accordance with university policies.

Important

• Students: If guest meal cards are provided to a student, the amount will be reported to the Office of Financial Support & Scholarships and may affect financial aid eligibility. Should total aid exceed allowable limits, the student may be required to repay the excess amount. Departments must email MavCARD Services with a full list of recipients, including NUID numbers, for reporting.

• Faculty/Staff: If guest meal cards are provided to a faculty or staff member, the value is considered taxable income and will be reported to Human Resources. Departments must email MavCARD Services with a full list of recipients, including NUID numbers, for reporting.

These procedures follow federal financial aid regulations (34 CFR 668.16(b)(3); 673.5; 685.201).

Department Guest Meal Card Request Form

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Guest Meal Cards - Off-Campus Groups or Organizations

This option is for external schools, community groups, or other off-campus organizations hosting an event on campus and needing Guest Meal Cards for attendees. These cards are intended for temporary use during events and do not provide access to university programs or services.

Off-Campus Guest Meal Card Request Form

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Adding MavMONEY to a MavCARD - UNO Departments

UNO departments may add MavMONEY to an existing MavCARD for current students, faculty, or staff.

This form is intended for UNO departments requesting to add MavMONEY to a student or faculty/staff MavCARD. By submitting the form, the department agrees to cover all associated costs in accordance with university policies.

Important:

• Students: If funds are provided to a student, the amount will be reported to the Office of Financial Support & Scholarships and may affect financial aid eligibility. Should total aid exceed allowable limits, the student may be required to repay the excess amount.

• Faculty/Staff: If funds are added to a faculty or staff member’s MavCARD, the value is considered taxable income and will be reported to Human Resources.

These procedures follow federal financial aid regulations (34 CFR 668.16(b)(3); 673.5; 685.201).

Department Add Money to Student/Faculty/Staff MavCARD Form

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Affiliate MavCARDs

Affiliate MavCARDs are issued to individuals who are not current UNO students, faculty, or staff but have a temporary affiliation with the university (e.g., contractors, volunteers, or campus partners). These cards are used for identification and door access only and do not grant eligibility for university programs or services (e.g., MavRIDE bus pass program).

Affiliate MavCARD requests must be submitted by a UNO supervisor or manager on behalf of the individual. Requests submitted directly by the individual will not be accepted.

Request Process

1. Submit a Personnel Action Form (PAF): Departments must submit a Personnel Action Form (PAF) to Human Resources to establish the individual's affiliate status in the university system.

2. Complete the Request Form: After submitting the PAF, the individual's supervisor or manager must complete the Affiliate MavCARD Request Form.

3. Card Issuance: Once the individual's affiliate status is active and the request form is received, the individual may visit MavCARD Services. They will need to bring a valid photo ID and their NUID number.

Important

Affiliate MavCARDs can only be issued after an individual's affiliate status is active in the university system. Processing times may vary. Confirm status with MavCARD Services before sending the individual to the office.

Questions

unomavcardservices@unomaha.edu | 402.554.2220

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