Special Card Request Forms

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Guest Meal Cards

Guest Meal Cards are cards preloaded with funds that can be used to provide dining access for visitors on campus during an event. These cards are intended to simplify meal access for guests such as speakers, event participants, or other hosted visitors.

UNO Departments

This form is intended for University of Nebraska at Omaha (UNO) departments requesting Guest Meal Cards for campus events or hosted visitors. By submitting this form, the department agrees to cover all associated costs in accordance with university policies.

Please note:

• If Guest Meal Cards are issued to a faculty or staff member, the value is considered taxable income and will be reported to Human Resources.

• If Guest Meal Cards are issued to a student, the amount will be reported to the Office of Financial Support & Scholarships and may affect the student’s financial aid eligibility. Should total aid exceed allowable limits, the student may be required to repay the excess amount.

These procedures are in compliance with federal financial aid regulations [34 CFR 668.16(b)(3); 673.5; 685.201].

Department Guest Meal Card Request Form

Off-Campus

This form is for external schools, community groups, or other off-campus organizations holding an event on campus and needing Guest Meal Cards for their attendees.

Off-Campus Guest Meal Card Request Form

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Adding Funds to a MavCARD

UNO departments may add money to an existing MavCARD belonging to a current student, faculty member, or staff member.

UNO Departments

This form is intended for University of Nebraska at Omaha (UNO) departments requesting to add MavMONEY to the MavCARD of a UNO student, faculty, or staff member. By submitting this form, the department agrees to cover all associated costs in accordance with university policies.

Please note:

• If funds are added to a faculty or staff member’s MavCARD, the value is considered taxable income and will be reported to Human Resources.

• If funds are provided to a student, the amount will be reported to the Office of Financial Support & Scholarships and may affect the student’s financial aid eligibility. Should total aid exceed allowable limits, the student may be required to repay the excess amount.

These procedures are in compliance with federal financial aid regulations [34 CFR 668.16(b)(3); 673.5; 685.201].

Department Add Money to Student/Faculty/Staff MavCARD Form

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Visitor or Affiliate MavCARDs

Visitor or Affiliate MavCARDs are issued to individuals who are not current UNO students, faculty, or staff, but who have a temporary affiliation with the university. These cards are commonly used by contractors, volunteers, or other campus partners who require university identification or access to certain services during their affiliation.

UNO Departments

This form is intended for UNO departments requesting a Visitor or Affiliate MavCARD on behalf of a non-UNO individual. The request must be submitted by a supervisor or manager. Requests submitted directly by the individual seeking an affiliate card will not be accepted.

How the Request Process Works:

1. Submit a Personnel Action Form (PAF): The requesting department must first complete a Personnel Action Form (PAF) to classify the individual in the university system as a non-faculty/volunteer appointment. This must be submitted to Human Resources.

2. Affiliate Status Verification and Request Form: Departments must then complete the Department Visitor/Affiliate Guest Card Form (below) with the required information for the individual once their PAF has been submitted to Human Resources.*

3. Card Issuance: Once the affiliate status is active and we have received the request form, the individual may visit the MavCARD Services office to have their Affiliate MavCARD issued. They must bring both their NUID number and a valid photo ID (driver’s license, passport, or military ID).

Questions or Status Updates

For any questions or to check the status of a request, please email UNO MavCARD Services at unomavcardservices@unomaha.edu or call 402.554.2220. Staff will provide assistance and guidance as needed.

*Important Note: Affiliate MavCARDs can only be issued once the individual’s affiliate status is active in the university system. If the status is not yet updated, the individual will be unable to receive a MavCARD. New or updated affiliate records may take some time to appear in our systems, so departments are strongly encouraged to confirm the individual’s affiliate status with MavCARD Services before sending their affiliate to the MavCARD Services Office to have their card issued.

Department Visitor/Affiliate Guest Card Form

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Each link will guide you to the appropriate form for submission. If you have questions or need assistance, please contact the MavCARD Services Office.