Find information and forms for special MavCARD services, including Affiliate MavCARDs, Guest Meal Cards, and department-funded MavMONEY.
Guest Meal Cards
Guest Meal Cards are preloaded cards that can be used to provide dining funds for campus visitors, event participants, speakers, or other hosted guests. They are intended for temporary use and do not replace university meal plans or provide access to other university programs or services.
A minimum of $15 must be loaded onto each Guest Meal Card.
Separate request forms are available depending on who is purchasing the cards. Please select the appropriate option below.
UNO Departments
UNO departments may request Guest Meal Cards for university-sponsored events, programs, or hosted guests. The requesting department is responsible for all associated costs.
Department Guest Meal Card Request Form
Off-Campus Groups & Organizations
External schools, community groups, and other off-campus organizations hosting or participating in an event at UNO may request Guest Meal Cards for their attendees.
Off-Campus Guest Meal Card Request Form
After the Event
Guest Meal Cards should be returned to MavCARD Services after the event. Any unused funds remaining on returned cards can be credited back to the UNO department or off-campus organization that purchased the cards.
Returning the cards allows MavCARD Services to determine any remaining balances, process applicable credits, and reuse the cards for future events.
Important Information for UNO Students, Faculty & Staff
Additional reporting requirements apply when Guest Meal Cards are provided to current UNO students, faculty, or staff:
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UNO Students: The value provided will be reported to the Office of Financial Support & Scholarships and may affect financial aid eligibility. If total financial aid exceeds allowable limits, the student may be required to repay the excess amount.
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UNO Faculty & Staff: The value provided is considered taxable income and will be reported to Human Resources.
If Guest Meal Cards will be provided to UNO students, faculty, or staff, the requestor must email MavCARD Services a complete list of recipients and their NUID numbers for required reporting.
These procedures follow federal financial aid regulations (34 CFR 668.16(b)(3); 673.5; 685.201).
Adding MavMONEY to a MavCARD
UNO departments may add MavMONEY to an existing MavCARD for a current UNO student, faculty, or staff member. MavMONEY can be used for purchases at participating locations on campus.
The requesting department is responsible for the cost of all funds added to the MavCARD.
How to Add MavMONEY
The UNO department should complete the request form below with the recipient's information and the amount of MavMONEY to be added.
Department Add Money to Student/Faculty/Staff MavCARD Form
Please make sure all information is complete and accurate before submitting the request to avoid processing delays.
Important Information for Students, Faculty & Staff
Additional reporting requirements apply when a UNO department provides MavMONEY to a student, faculty, or staff member:
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UNO Students: The amount provided will be reported to the Office of Financial Support & Scholarships and may affect financial aid eligibility. If total financial aid exceeds allowable limits, the student may be required to repay the excess amount.
-
UNO Faculty & Staff: The amount provided is considered taxable income and will be reported to Human Resources.
These procedures follow federal financial aid regulations (34 CFR 668.16(b)(3); 673.5; 685.201).
Affiliate MavCARDs
Affiliate MavCARDs are available for individuals who are not current UNO students, faculty, or staff but have a temporary affiliation with UNO, such as contractors, volunteers, or campus partners. Affiliate MavCARDs are for identification and door access only. They do not provide eligibility for university programs or services, including MavRIDE. Affiliate MavCARD requests must be submitted by a UNO supervisor or manager. Affiliates cannot submit a request for themselves.
How to Request an Affiliate MavCARD
Establish the Affiliate in the UNO System
The sponsoring UNO department must submit a Personnel Action Form (PAF) to Human Resources. The affiliate must be active in the university system before MavCARD Services can issue a card.
Submit the Affiliate MavCARD Request Form
Once the PAF has been submitted to Human Resources, the UNO supervisor or manager must complete the Affiliate MavCARD Request Form.
There is a $15 affiliate card fee for each affiliate. The request form will ask whether the sponsoring department or the affiliate will pay the fee.
Please wait until all required information, including the affiliate's NUID number, is available before submitting the form. Incomplete or inaccurate requests will be rejected and a new form will need to be submitted.
Visit MavCARD Services
Once the affiliate is active in the university system and the request form has been processed, the affiliate may visit MavCARD Services to receive their card.*
The affiliate will need to bring with them:
- A valid physical photo ID (driver's license, passport, or military ID)
- Their 8-digit NUID number
- Payment of the affiliate card fee, if the request form indicates the affiliate will be responsible for payment.
*Before sending an affiliate to MavCARD Services: Please wait for confirmation that the affiliate is ready or contact MavCARD Services to verify their status. Processing times can vary while information updates across university systems.
Frequently Asked Questions
How will I know when the affiliate is ready for their MavCARD?
MavCARD Services will make every effort to notify the requestor once the affiliate's status has been verified. If confirmation has not been received, please contact MavCARD Services before sending the affiliate to the office.
What if I don't have all of the required information when making my request?
Wait to submit the request until all required information is available. Requests with missing or incorrect information will be rejected, and the requestor will receive an email explaining what needs to be corrected. A new request form must then be submitted.
Why can't the card be issued immediately after submitting the PAF?
The affiliate's information must become active and update across several university systems before MavCARD Services can access the record. The amount of time this takes can vary.
How long is a request valid?
Affiliate MavCARD requests are valid for 90 days from the date submitted. If the affiliate does not receive their card within 90 days, a new request form will be required.
Questions
unomavcardservices@unomaha.edu | 402.554.2220