Welcome! This page provides access to various request forms related to MavCARDs. Please read each section carefully to ensure you are using the correct form. If you need help or are unsure which form to use, please contact the MavCARD Services Office.
Guest Meal Cards - UNO Departments
Guest Meal Cards are preloaded cards used to provide dining access for campus visitors (e.g., speakers, event participants, or hosted guests). These cards are intended for temporary use during university-sponsored events and do not replace standard meal plans or employee/student benefits.
This form is intended for UNO departments requesting Guest Meal Cards for events or hosted visitors. By submitting the form, the department agrees to cover all associated costs in accordance with university policies.
Important
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Students: If guest meal cards are provided to a student, the amount will be reported to the Office of Financial Support & Scholarships and may affect financial aid eligibility. Should total aid exceed allowable limits, the student may be required to repay the excess amount. Departments must email MavCARD Services with a full list of recipients, including NUID numbers, for reporting.
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Faculty/Staff: If guest meal cards are provided to a faculty or staff member, the value is considered taxable income and will be reported to Human Resources. Departments must email MavCARD Services with a full list of recipients, including NUID numbers, for reporting.
These procedures follow federal financial aid regulations (34 CFR 668.16(b)(3); 673.5; 685.201).
Department Guest Meal Card Request Form
Guest Meal Cards - Off-Campus Groups or Organizations
This option is for external schools, community groups, or other off-campus organizations hosting an event on campus and needing Guest Meal Cards for attendees. These cards are intended for temporary use during events and do not provide access to university programs or services.
Off-Campus Guest Meal Card Request Form
Adding MavMONEY to a MavCARD - UNO Departments
UNO departments may add MavMONEY to an existing MavCARD for current students, faculty, or staff.
This form is intended for UNO departments requesting to add MavMONEY to a student or faculty/staff MavCARD. By submitting the form, the department agrees to cover all associated costs in accordance with university policies.
Important:
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Students: If funds are provided to a student, the amount will be reported to the Office of Financial Support & Scholarships and may affect financial aid eligibility. Should total aid exceed allowable limits, the student may be required to repay the excess amount.
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Faculty/Staff: If funds are added to a faculty or staff member’s MavCARD, the value is considered taxable income and will be reported to Human Resources.
These procedures follow federal financial aid regulations (34 CFR 668.16(b)(3); 673.5; 685.201).
Department Add Money to Student/Faculty/Staff MavCARD Form
Affiliate MavCARDs
Affiliate MavCARDs are issued to individuals who are not current UNO students, faculty, or staff but have a temporary affiliation with the university, such as contractors, volunteers, or campus partners. Affiliate MavCARDs are used for identification and door access only and do not provide eligibility for university programs or services, such as the MavRIDE bus pass program.
Affiliate MavCARD requests must be submitted by a UNO supervisor or manager on behalf of the affiliate. Requests submitted directly by the affiliate will not be accepted.
Request Process
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Submit a Personnel Action Form (PAF): The department must submit a Personnel Action Form (PAF) to Human Resources to establish the individual's affiliate status in the university system.
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Complete the Request Form: After submitting the PAF, the individual's UNO supervisor or manager must complete the Affiliate MavCARD Request Form. All requested information must be complete and accurate. Requests with missing or incomplete information will be rejected. The person who submitted the request will receive an email explaining the reason for the rejection, and a new form must be submitted with the missing or corrected information.
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Visit MavCARD Services: Once the individual's affiliate status is active and a complete request form has been received, the individual may visit MavCARD Services to receive their card. A valid physical photo ID and NUID number are required.
Frequently Asked Questions
How will I know when my affiliate is ready to receive their MavCARD?
MavCARD Services will make every effort to notify the requestor once the affiliate’s status has been verified and they are ready to receive their card. If confirmation has not been received, we strongly recommend contacting MavCARD Services before sending the affiliate to our office. We’re happy to verify that everything is ready before they make the trip.
Why does my affiliate need to be active in the university system first?
Before a MavCARD can be issued, the affiliate’s information must be active in the university system. That information must update across other university systems, including our MavCARD system, before we can access the affiliate’s record and issue a card.
This process may take time and can vary from person to person. Submitting a PAF or Affiliate MavCARD Request Form does not necessarily mean the affiliate is immediately ready to receive a card. We recommend waiting for confirmation from MavCARD Services or contacting us to verify that the affiliate is ready before sending them to our office.
What if I don’t have a piece of required information, such as my affiliate’s NUID number?
Please wait to submit the Affiliate MavCARD Request Form until all required information is available. This helps us process requests as quickly as possible and avoids delays.
If required information is missing or incomplete, the request will be rejected. The requestor will receive an email explaining what information is needed, and a new request form will need to be submitted once all required information is available.
How long is an Affiliate MavCARD request valid?
Affiliate MavCARD requests are valid for 90 days from the date the form is submitted. If the affiliate does not visit MavCARD Services to receive their card within that time, a new Affiliate MavCARD Request Form will need to be submitted if they still need a card.
Questions
unomavcardservices@unomaha.edu | 402.554.2220