Policy
The Facilities Management and Planning Office will coordinate and execute all departmental moves from one location to another.
Procedures
The department that is requesting a move will submit a Move Request Form. All Move Request Forms must be filled out completely to be considered. The Move Request form will be used for scheduling, estimates associated with the move, and final departmental approval.
All moves require a minimum of four-week notice.
The Facilities Management and Planning Office will assign a project coordinator. The project coordinator is responsible for setting up and coordinating all moves via contracted movers. The University of Nebraska Omaha does not employ professional movers.
All requests will be processed in the order of receipt and scheduled into the next available Office Moving Day. Facilities Management Office has designated Fridays as Office Moving Day. Moves will be scheduled to achieve maximum efficiency and cost-benefit, particularly with respect to the utilization of the moving contractor.
The department that is moving must designate a person from that department who will serve as the primary contact for the duration of the move. On the day of the move, there must be a departmental designee at each move-out and move-in site.
The requesting department designee will be notified of the actual moving date. All preparations and moves should follow guidelines provided by the Facilities Management and Planning Office upon approval of their move request. The move will be rescheduled if the preparation is not completed.
Costs
All associated moving costs are the responsibility of the department unless it is with a new or renovated construction project. If the move is a result of a new or renovated construction project, then the associated project funding source is responsible.
Preparation for the Move
A successful move is best achieved by good planning.
Packing up your office is your responsibility. Cardboard boxes and tape can be provided.
Contents of all file cabinets, desks, and bookcases will need to be packed prior to your move date. Label everything clearly.
Note that only state-owned properties will be moved.
Surplus Property
Per the Surplus Property web page, “Surplus property must be removed prior to the date of your scheduled office move. The Facilities Management office will not move Surplus Property. Plan ahead; Surplus Property requires three (3) days advance notice of a department’s need to dispose of furniture and/or equipment.” (emphasis added)