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Policies and Procedures

Travel Policies

Authorized Drivers
Car Rental
Insurance
Rental Vehicle Insurance Coverage
Travel Involving Students (Field Trip Insurance)

Miscellaneous Policies

Combat Sports and/or Sports with Weapons
General Use of University-owned Vehicles
Loaned or Donated Art
Youth Activity Safety

 

Authorized Drivers
 The following individuals qualify as authorized operators by the University of Nebraska Omaha (UNO):

  • Members of the Board of Regents
  • Employees and emeriti staff members of UNO
  • UNO Students
  • Employees of UNO
  • Members of an official university committee approved by the Chancellor’s Office to travel for university business
  • Individuals on special assignment who have received approval from a dean/director or higher

 

Car Rental Policy
Employees traveling for university business who wish to use a rental vehicle should procure a vehicle from Enterprise Rent-A-Car. UNO's current agreement with Enterprise provides discounted daily rates, as well as first coverage for any accident which may occur, excluding those caused by driver negligence. If there are no Enterprise locations in the area where employees are traveling, UNO recommends that employees take out the travel insurance programs offered by other car rental companies. If employees do not follow this procedure, the expense associated with an accident may revert to their department budget.

 

Insurance
All students traveling officially for UNO beyond a 50-mile radius of the campus are provided insurance coverage by the university.

Limits of coverage are:
  • Minimum of $30,000 accidental death insurance
  • $2,500 medical cost reimbursement insurance

The Risk Management Office can answer specific questions about insuring students.

 

Rental Vehicle Insurance Coverage
Authorized representatives of UNO and/or authorized drivers as determined by the Authorized Driver policy, conducting business on behalf of the university, will occasionally rent vehicles in conjunction with doing university business. If the representative(s) are renting a vehicle in either a foreign country or in the United States, the representative should take the insurance coverages (liability coverage and collision coverage) offered by the rental company (if they are not already included in the negotiated rental fee). Expenses associated with the purchase of these coverages will be reimbursed to the representative renting the vehicle.

Large Passenger Van Policy

 

Travel Involving Students (Field Trip Insurance)
 University of Nebraska Omaha (UNO) travel involving students is limited to students who are:

  • Employees of UNO
  • Members of the Board of Regents
  • Members of an official UNO committee approved by the Chancellor's Office traveling for UNO business
  • Students on field trips conducted as part of an approved instructional program
  • Students who travel as representatives of the university, such as members of performing groups or teams
  • Students who have obtained proper insurance coverage

Health Insurance Requirement for Studying Abroad

 

Combat Sports and/or Sports with Weapons
 The Office of Risk Management prohibits the sponsorship or sanctioning of Combat Sports and/or other Martial Arts Sports that use weapons in its activities. Weapons are determined to be:

  • Sticks
  • Rods
  • Swords
  • Any other device that is not part of protective equipment or the human body

Questions concerning whether a sport or activity is considered a combat sport should be directed to the Manager of Risk Management.

 

General Use of University-owned Vehicles
 The head of the department to which the vehicle is assigned must authorize the use of a university-owned vehicle. The use of all university-owned vehicles will be confined strictly to the conducting of official business of the university. There may be situations where the best interest of the university is served by having the driver retain possession of the vehicle during non-duty periods and authorization to do so should be cleared with the department. University vehicles are not to be used for personal use per Nebraska Statute No. 81-1024:

"No officer or employee of the State of Nebraska shall use any motor vehicle owned by the State of Nebraska for any personal use whatsoever. Any officer or employee who shall violate any of the provisions of this section shall be deemed guilty of a Class V misdemeanor, and in addition thereto the officer or employee shall be deemed guilty of official misconduct in office for palpable omission of duty, and upon conviction thereof the court shall have the power to add to the judgment that any officer or employee shall be removed from office or employment.

 

Loaned or Donated Art
The University of Nebraska Omaha (UNO) welcomes opportunities to display art within the public areas in its facilities.

This public art policy covers gifts of art to UNO or art purchased for UNO by donors as well as art currently on display at UNO. The policy also covers the temporary, long term loan to the university of art pieces for display from an individual or organization.

When a university unit is offered a piece of fine art for display in a public area, the unit head will provide the Office of Risk Management with a description of the art along with any special needs or special circumstances related to the gift or long-term loan. This information is required to ensure an accurate record of art donated and/or loaned to the university and will be kept on file in the Office of Risk Management.

 

Youth Activity Safety
The University of Nebraska Omaha (UNO) has a strong interest in protecting the safety of youth on our campus; therefore, the campus is implementing a Youth Activity Safety Policy in order to provide a safe, educational and enjoyable activity/program experience for all participants.

This policy provides minimum specific guidelines for activities sponsored by UNO and for activities sponsored by other organizations, but held on UNO’s campus. UNO units may on their own adopt procedures that are stricter than those listed in this document. If non-UNO activities cannot meet these guidelines, prior written approval from the UNO Vice Chancellor for Business and Finance is needed. UNO reserves the right to discontinue an activity if found to be in violation of these policies.

View the Youth Activity Safety Policy