Travel Requests, Expense Reporting and Approvals Moving to Firefly

Beginning Feb. 29, University of Nebraska (NU) System faculty and staff will be able to submit travel requests, expense reports and act on travel approvals through the new travel application in Firefly.

The move follows the previous transition of non-travel expense reporting from the third-party Concur platform to Firefly in 2022. The goal is to create a more streamlined and user-friendly process for faculty and staff when it comes to travel and expense reporting. The move to Firefly – an interface most employees are already familiar with – makes the process of submitting travel requests and expense reports similar to submitting a leave request.

The process for booking air, hotel and car rentals will remain in Concur, the tool used by the university’s travel management company.

Faculty and staff who have open or returned expense reports in Concur are encouraged to submit them as soon as possible for approval and processing.

Requests for upcoming travel that have already been submitted through Concur do not need to be resubmitted through Firefly if the last day of business travel is before April 15. But requests for business trips where the last day is on or after April 15 will need to be resubmitted in Firefly prior to the travel; employees can resubmit requests beginning Feb. 29.

Zoom training sessions on the new Firefly travel application are available in Bridge LMS. “Quick reference guides” on travel-related issues are available.

A detailed Q&A is posted on the university’s website. Faculty and staff with additional questions or who need help resolving travel issues may contact the University of Nebraska’s Travel Office through an online form or by emailing traveloffice@nebraska.edu.