Instructions for Logging Hours During Holiday Closedown

Following an announcement by University of Nebraska System President Ted Carter, two additional days of paid administrative leave have been added to the university's holiday closedown calendar: Wednesday, Dec. 22, and Thursday, Dec. 23.

Beginning with the Dec. 22 date, UNO campus will enter the annual holiday closedown, returning to normal campus operations on Monday, Jan. 3, 2022 for the start of the 3-Week January Session (Jan. 3) followed by the start of the Spring 2022 Semester (Jan. 24).

Inputting Time for Added Administrative Holidays

Leave-eligible employees will need to make updates to their leave requests in Firefly. Instructions on how to record this time differs for Monthly Employees and Bi-weekly Employees. Please input/adjust your time as soon as possible:

Monthly (Salaried) Employees

Regular leave-eligible monthly employees should record Administrative Leave on Wednesday, Dec. 22 and Thursday, Dec. 23. Do this by logging into Firefly and submitting Administrative Leave time on these two days.

Essential, leave-eligible, monthly employees who are required to work on Wednesday, Dec. 22 and/or Thursday, Dec. 23 should work with their supervisor to agree upon alternate time off for hours worked on these dates.

Employees who already submitted a leave request for one or both of these dates should delete their request by clicking the “View/Delete” tab and then clicking the trash can icon next to these dates.

NOTE: Supervisors will need to approve the deletion of previous leave requests before new Administrative Leave requests can be submitted.

Bi-weekly (Hourly) Employees

Leave-eligible, biweekly employees should record Administrative Leave on Wednesday, Dec. 22 and Thursday, Dec. 23 based on their FTE. Do this by logging into Firefly and submitting Administrative Leave time on these two days

Essential, leave-eligible biweekly employees who are required to work on Wednesday, Dec. 22 and/or Thursday, Dec. 23 will be paid for the day plus hours worked. Departments can either:

• Pay for hours worked in addition to administrative pay (to be posted on a nonscheduled workday) or
• Pay for the hours worked and provide alternate time off for the administrative leave (hour for hour).

Floating Holiday and Vacation Time

Because the university will be closed for multiple days during the holiday break, employees will need to submit the appropriate benefits time for any days that are not designated as university, state, or federal holidays. Please submit your floating holiday and vacation time by Thursday, Dec. 16.

Schedule

• Wednesday, Dec. 22 - Closedown Begins / Administrative Holiday
  
  
• Thursday, Dec. 23 - Administrative Holiday
  
  
• Friday, Dec. 24 – Planned Administrative Holiday
  
  
• Monday, Dec. 27 – Holiday Closedown / (Floating Holiday in lieu of President’s Day
  
  
• Tuesday, Dec. 28 – Holiday Closedown / (Floating Holiday in lieu of Arbor Day)
  
  
• Wednesday, Dec. 29 – Holiday Closedown / (Floating Holiday in lieu of Columbus Day/Indigenous Peoples’ Day)
  
  
• Thursday, Dec. 30 – Holiday Closedown / (Floating Holiday in lieu of Veterans’ Day)
  
  
• Friday, Dec. 31 – Holiday Closedown / Federal Holiday
  
  
• Monday, Jan. 3 - Employees return to work

Salaried Employees

Work with your supervisors to submit any banked Floating Holiday hours, or earned vacation hours, through Firefly to account for those relevant days during the shutdown.

Bi-Weekly Employees

Continue to submit time worked as normal and as prompted under guidance of your supervisor. Please be sure to submit hours worked from Monday, Dec. 3, through Thursday, Dec. 16, are submitted by Thursday, Dec. 16, so they can be approved no later than Friday, Dec. 17 to be included in the pay period before holiday closedown. Hours approved on Dec. 17 will be direct deposited on Thursday, Dec. 30.

Questions

For any questions, please contact Payroll.