Fundamental Fiscal Responsibilities

General Responsibilities

• Use university resources for university purposes; never for personal gain or self benefit.
• Know and understand university policies and procedures.
• Ensure that expenditure of university resources comply with Board of Regents and university policies.
• Use Purchasing and Event (team travel) Cards in compliance with related policies.
• Ensure the integrity of the university financial records to assure accurate financial reporting.

Budgetary Responsibilities

• Ensure expenditures do not exceed resources allocated to your administrative unit.
• Handle all monies received in accordance with the university’s Cash Handling Policy.
• Account for change funds held by the department in accordance with the Change Fund Policy.
• Approve only expenses allowable under university guidelines.
• Support all transactions with proper and complete documentation.
• Review monthly reports by the end of the following month.
• Ensure transactions are properly posted to the appropriate cost object, within the purpose of the cost object and posted to the proper general ledger account.
• If applicable, ensure transactions are within the restrictions established by the related gift, grant, or contract.

Asset Management Responsibilities

• Safeguard physical assets to maintain their value and usefulness to the university.
• Track equipment in compliance with the university’s Property Policy.

Documentation Responsibilities

• Maintain financial documentation in compliance with the Records Management Policies.

Reporting Fiscal Improprieties Responsibility

• Report immediately any fiscal improprieties (within your department or another department) to the Chief Compliance Officer, University Compliance, and/or Internal Audit and Advisory Services. Alternatively, the UNO ‘Report an Incident or Concern’ form may also be used to report non-compliance anonymously.