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APPLY MY UNO DIRECTORY

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Fundamental Fiscal Responsibilities

  1. UNO
  2. Business and Finance
  3. Fundamental Fiscal Responsibilities

UNO personnel with fiscal responsibilities have the following fundamental responsibilities:

General Responsibilities

  • Use university resources for university purposes; never for personal gain or self benefit.
  • Know and understand university policies and procedures.
  • Ensure that expenditure of university resources comply with Board of Regents and university policies.
  • Use Purchasing and Event (team travel) Cards in compliance with related policies.
  • Ensure the integrity of the university financial records to assure accurate financial reporting.

Budgetary Responsibilities

  • Ensure expenditures do not exceed resources allocated to your administrative unit.
  • Handle all monies received in accordance with the university’s Cash Handling Policy.
  • Account for change funds held by the department in accordance with the Change Fund Policy.
  • Approve only expenses allowable under university guidelines.
  • Support all transactions with proper and complete documentation.
  • Review monthly reports by the end of the following month.
  • Ensure transactions are properly posted to the appropriate cost object, within the purpose of the cost object and posted to the proper general ledger account.
  • If applicable, ensure transactions are within the restrictions established by the related gift, grant, or contract.

Asset Management Responsibilities

  • Safeguard physical assets to maintain their value and usefulness to the university.
  • Track equipment in compliance with the university’s Property Policy.

Documentation Responsibilities

  • Maintain financial documentation in compliance with the Records Management Policies.

Reporting Fiscal Improprieties Responsibility

  • Report immediately any fiscal improprieties (within your department or another department) to the Chief Compliance Officer, University Compliance, and/or Internal Audit and Advisory Services. Alternatively, the UNO ‘Report an Incident or Concern’ form may also be used to report non-compliance anonymously.

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