Payments are made by State of Nebraska Treasury Warrant (check). Warrants are mailed directly to vendors by the State of Nebraska unless documentation must accompany the payment to the vendor. The vendor invoice number is listed on the remittance portion of the check mailer. These warrants are valid for a period of one year.
Special Handling
There may be situations in which a department or vendor needs to arrange for pick up of the warrant or other special handling. This request must be clearly marked on the paperwork when it is submitted for processing. Warrants cannot be mailed to a department. We require a signature to release a warrant, therefore it must be picked up and signed for in our office, 208 EAB.
Warrant Cancellation
Occasionally a vendor will return a warrant to UNO. This happens if an order is canceled, returned or if duplicate payment has been issued. If a warrant is returned please forward it to Accounts Payable, 208 EAB. Please include any information regarding the reason for the return.
A warrant cancellation will be processed and the funds returned to your cost object. The SAP document type for a Warrant Cancellation is NC.
Lost or Missing Warrants
Inquiries regarding the replacement of a lost or missing warrant should be directed to Accounts Payable. The warrant payee will be required to complete a notarized affidavit form to initiate the stop payment and reissue process.
Outstanding Warrants
Recipients of Nebraska Treasury Warrants should make every effort to negotiate (cash or deposit) the warrants in a timely manner. Treasury warrants expire one year from issue date. Inquiries regarding whether a warrant processed the system has cleared the bank may be made to Accounts Payable.
Expired Warrants
Treasury Warrants are valid for a period of one year. The State of Nebraska requires that expired warrants be processed through the Office of Risk Management, State Claims Board.
Expired warrants should be forwarded immediately to Accounts Payable, 208 EAB and the necessary paperwork will be handled.