What is UNO's Purchasing Card Program?
The Purchasing Card Program is designed to improve efficiency in processing and completing low-dollar purchases from any vendor/supplier that accepts a Visa credit card. Purchasing responsibility is delegated to the ordering department, which is thereby enabling the cardholder of that department to place an order directly with a vendor/supplier.
The authorization process occurs through an electronic system that supports the Purchasing Card Program under the university's bank agreement with U.S. Bank, N.A..
How Can I Obtain a Purchasing Card?
The Purchasing Card application form is available via eSHOP. Please complete the PCard/Group Card Application Form. This form will route for appropriate approvals base upon funding cost object.
How Can I Use the Purchasing Card?
The Purchasing Card can be used for purchases of all approved supplies and materials, as explained in the Financial Policy. All purchases of supplies and materials where a university-approved Prime Vendor contract is in place should be made from those contracted vendors/suppliers.
Each Purchasing Card is issued to a named individual and the university is clearly indicated on the card as the corporate buyer of products. The sales tax exempt status of the university is embossed on the card. Please contact Procurement if the vendor requests tax exempt documentation.
The Purchasing Card is not to be used for any personal transactions.
This program will enable you to purchase approved commodities, rental of equipment, and maintenance and repair services directly from vendors/suppliers. The related charges will be debited directly to the university default cost object designated for Purchasing Cards. Payment for all Purchasing Card transactions is performed electronically, which eliminates the need to process vendor invoices and issue checks for payment of each invoice.
When using the Purchasing Card, charges can be distributed to multiple departmental cost objects. There will be no need to process a purchase order or a journal entry form to document these transactions.
Procurement, Accounting Services and Operations Analysis will monitor the performance of the Purchasing Card Program. All questions or concerns regarding this program should be directed to:
Disbursement & Purchasing Related:
Lynn McAlpine
Phone: 402.554.3514
Card Reconciliation:
Accounting Services
Phone: 402.554.2320
All products ordered using Purchasing Card must be delivered to the university campus.
If you require a Purchasing Card please contact the Procurement Office, 208 EAB.