Distribution of Monthly Reports
All postings for a month must be posted by the close of business on the last working day. All campuses are on the same schedule and SAP is closed to transactions during the processing of reports.
When it is necessary to vary for the schedule, a notification will be sent to all users (e.g. December due to holiday closedown).
Distribution Process of Monthly Reports
Accounting Services receives and prepares the reports for distribution. Reports are generally received in departments within two to three days after the reporting process is started. Distribution packages are bundled by SAP Mail Code which can be found at the top left hand corner of the monthly report.
The distribution package includes:
- Revenue/Expense Summary
- Commitment Line Item Report
- Detail Line Item Report
- Payroll Distribution Reports - Monthly & Bi-Weekly
- Printing Services Documentation
- Telecommunications Documentation
Access to Reporting Information
Departments are reminded that SAP users have access to reporting information 24/7 except during month report processing. Departments can choose to have printing of monthly reports stopped and receive only the back-up documentation in the distribution package.
If you are interested in receiving only back-up documentation, please contact Accounting Services.
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