SAP contains thousands of vendors, however there is often the need to add a new vendor to the system. The vendor must be created prior to creating a purchase order or parked document.
For tax reporting purposes, the University of Nebraska Omaha requires an IRS form W9 or the University of Nebraska Alternate W9 be on file prior to creating a vendor.
Submitting a Request for New Vendors
Departments can submit requests for new vendors via the Vendor Request option on the Logistics Launchpad. Accounts Payable does request that you provide all contact information (e.g. phone, fax, email) you have available.
New vendor requests are generally handled within 24 hours, however please remember that the W9 form must be received prior to setting up the vendor.
Departments can assist with the process by sending the W9 request to a vendor. The form is also available in the SAPPHIRE Resources Business Forms Section under Purchasing.
Deactivating a Vendor
The vendor file is reviewed each month and vendors that have not been used in the prior eighteen months are deactivated. Prior to releasing the deactivation, a review of the W9 status is done and a form is obtained if necessary.
If you cannot find a vendor, contact Accounts Payable for assistance.
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