Skip to main content
University of Nebraska Omaha logo University of Nebraska Omaha
APPLY MY UNO DIRECTORY

Students Faculty Staff Community
University of Nebraska Omaha logo
Office of Research and Creative Activity Office of Sponsored Programs
APPLY MY UNO DIRECTORY
Students Faculty Staff Community
  • Welcome Backback to Main menu
    • About Us
    • Institutional Facts
    • Meet the Team
    • Find Your OSP Contact
  • Getting Started Backback to Main menu
    • Sponsored Projects Overview
    • Project Lifecycle
    • Roles & Responsibilities
    • Deadlines 101: Must-Knows
    • PI Eligibility
    • NuRamp
  • Proposal Preparation & Submission Backback to Main menu
    • Preparation & Submission Overview
    • Proposal Timeline Guide
    • Budget Preparation Guidance
    • Subrecipient Requirements
    • Limited Submissions
    • NuRamp Routing and Approvals
    • Proposal Preparation & Submission FAQ
    • Indirect Cost Rate Overview
  • Award Negotiation & Acceptance Backback to Main menu
    • Negotiation & Acceptance Overview
    • Subaward Agreements
    • Other Agreements
  • Award Management & Award Closeout Backback to Main menu
    • Managing Awards
    • Managing Subawards
    • Rebudgeting on a Sponsored Project
    • Project Verification Statement Overview
    • Award Transfer
    • Award Closeout
    • Review and Audits
  • Resources Hub
  • OSP Insight Hub

Award Transfer

  1. UNO
  2. Office of Sponsored Programs
  3. Award Management
  4. Award Transfer

  • Related Resources

  • Process for Transferring an Award

The transfer of an award from one institution to another is a complex and time-consuming action, and a number of potential issues should be addressed prior to the transfer. An award transfer to a new institution is not simply the change of a name on the award or a check sent by UNO to the new institution.

Federal grants and contracts are awarded to the Board of Regents, University of Nebraska d/b/a University of Nebraska at Omaha not directly to Principal Investigator(s) (PI). If a PI wants to change institutions, UNO will determine on a case-by-case basis whether it will retain, transfer, or terminate the award.

As a grantee institution, UNO must approve the relinquishment of the award and formally relinquish the award and equipment to the PI’s new institution. The awarding agency or sponsor must also approve all grant/contract transfers.

To initiate a transfer, UNO Authorized Organization Representative (AOR) first submits, using a process defined by each sponsor, a transfer request. If the sponsor approves the request, the sponsor will begin the process of closing out the award at UNO.

At the same time, the new institution will submit a proposal to the sponsor for the remaining funds. After completing both the closeout and proposal review stages, the sponsor will issue a new award to the new institution. See Process Steps.

This is generally not a quick process, and it can easily take three to six months. It is important to allocate enough time to the transfer process; therefore, the request should be made well prior to the expected start date at the new institution.

As straightforward as this process sounds, there are several factors to consider, including the following:

  1. Will the grant be transferred, or will a new PI be named at UNO?
  2. If there are project staff members staying at UNO, will there be a new subaward issued back to UNO from the new institution?
  3. Are there subawards on the current award? All active subawards will need to be closed out prior to the transfer (Note: Closeout of a subaward requires the receipt of an invoice from the subawardee marked “Final.”)
  4. What will be the relinquishment date (generally, last day at UNO)?
  5. What is the unobligated balance to be transferred to the new institution? This is the amount unspent/unencumbered at the relinquishment date and may involve some estimates by the PI. The amount will be verified by OSP Grants Accounting.
  6. Are there any cost-share obligations under the award?
  7. Has there been any intellectual property developed?
  8. Is there any equipment associated with this award that is to be transferred to the new institution?
  9. Are there any compliance protocols (IRB, IACUC, rDNA, etc.)to close out?
  10. Will any related project staff members, such as graduate students, transfer to the new institution with the PI?

Contact Us

  • Find Your OSP Contact

Related Resources

  • Process for Transferring an Award

Office of Sponsored Programs

Office of Sponsored Programs
  • Office of Research and Creative Activity
  • University of Nebraska at Omaha
  • 203 Eppley Administration Building (EAB)
  • 6001 Dodge Street
  • 402.554.2286
  • unosponpro@unomaha.edu

Next Steps

  • Visit UNO
  • Request Information
  • Apply for Admission
  • The UNO Advantage
  • Our City (Omaha)

Just For You

  • Future Students
  • Current Students
  • Work at UNO
  • Faculty and Staff
  • A-Z List

Popular Services and Resources

  • my.unomaha.edu
  • Academic Calendar
  • Campus Buildings & Maps
  • Library
  • Pay Your Bill
  • Course Catalogs
  • Internships & Career Development
  • The Maverick Store
  • MavCARD Services
  • Military-Connected Resource Center
  • Speech Center
  • Writing Center
  • Human Resources
  • Center for Faculty Excellence

Affiliates

  • University of Nebraska System
  • NU Foundation
  • Buffett Early Childhood Institute
  • Daugherty Water for Food Institute
  • National Strategic Research Institute
  • Peter Kiewit Institute
  • Rural Prosperity Nebraska
  1. University Policies
  2. Privacy Statement
  3. Accessibility
  1. 402.554.2800

University of Nebraska Omaha
University of Nebraska Omaha, 6001 Dodge Street, Omaha, NE, 68182
  • ©  
  • Emergency Information Alert
  • MavsReport

Social Media


Omaha Skyline

Our Campus. Otherwise Known as Omaha.

The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity. Read the full statement.