The intent to subaward a portion of the award should be included in the proposal to the sponsor. OSP-Awards will formalize the agreement into a subaward or subcontract based on information contained in the proposal or from additional information from the investigator.
A standard practice within OSP is to issue subawards annually, allowing PD/PI to maintain greater control and oversight over the entire project.
Upon receipt of a PD/PI signed awards packet that contains a proposed subaward, UNO Awards will begin the subrecipient risk assessment and subaward agreement negotiations.
Subrecipient Risk Assessment
UNO is responsible for ensuring that sponsor funds are spent in accordance with all applicable laws and regulations. The university is required to monitor its subrecipients as if it were the sponsor.
In order to ensure that UNO is providing adequate subrecipient monitoring, a form has been developed to assess the risk of financial loss to UNO. Based on UNO Awards assessment of a subrecipient’s level of risk, UNO will provide greater or lesser monitoring requirement within a subaward(s). Some of the factors that determine risk levels include prior agreements with the institution or entity, audit findings for the institution or entity, and the dollar amount of the subaward, etc.
Subaward Negotiation
Items needed for this negotiation include the:
- Beginning and end dates of subaward
- Amount of funding to be provided
- Budget for work to be performed by the subrecipient
- PI and institutional contact information
- Scope of the subrecipient’s work
- Definition of and due dates for, any technical reports to be submitted to the PI
- Information about the potential regulatory committee approvals that will be needed for the work being conducted at the subrecipient’s work site.
- Special requirements, if any, that the PI wants to include in the award or is required by OSP.
- As with the prime award, OSP-Awards cannot execute an subaward agreement until all compliance approvals have obtained.
The terms and conditions for the subaward will be negotiated by OSP.
Subaward Execution
- Upon award execution, all applicable documents will be uploaded into NuRamp.
- OSP - Awards will send out a notification to the PI and all applicable stakeholders on the NuRamp form.
- Upon NuRamp notification, OSP Grants Accounting will review the form/documents and begin their review and set up for the subrecipient WBS account(s).
Amendments
To amend any portion of the subaward agreement use the following contact information:
- For Financial Changes/Requests: assigned grant accountant or grantsaccounting@unomaha.edu
- For Non-Financial Changes/Requests: assigned grants coordinator or unosponpro@unomaha.edu
Changes in the scope of work being performed or of the subaward institution PI may require sponsor approval.