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Meal Reimbursement

  • Effective: 09-08-1998
  • Last Revised: 06-28-2016
  • Responsible University Administrator: Vice Chancellor, Business, Finance & Business Development
  • Responsible University Office: Accounts Payable
  • Policy Contact: Accounts Payable • unoaccountspayable@unomaha.edu

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Scope

All employees of the University of Nebraska (UNO).

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Policy Statement

The conduct of official university business is essential to establish a legitimate use of university funds for the purchase of meals. 

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Reason for Policy

All meal reimbursement requests must include:

  1. Business Purpose and Agenda
  2. List of Participants
  3. Receipt
  • University employees may not use university funds to purchase a meal for him/herself alone.
  • The use of university funds to purchase meals for a group consisting solely of university personnel and conducting university business is not legitimate, unless the conduct of such university businesscould not be satisfactorily accomplished in any other way.
  • The use of university funds to purchase meals when a university employee is hosting a guest of theuniversity may be justified. Justification for the use of university funds in such instances rest upon theconduct of official university business.
  • Alcoholic beverages are not allowed. (This could be processed by foundation.)
  • Meals with spouses in attendance requires a specific business reason for their attendance.
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History

This policy was developed and approved prior to the implementation of the campus policy development and approval process approved by the Chancellor’s Cabinet in October 2015.