Photography and Videography Services
Photos taken by University Communications (UComm) are available to lead campus communicators, faculty, and staff in the UNO Photo and Video Archive on PhotoShelter.
The following should be considered when using these photos:
- Photos found in the UNO archive are considered approved for campus use. Individuals or groups appearing in these photos have signed release forms as required.
- Lead communicators, faculty, and staff from each campus unit may request access to the UNO archive by emailing email@example.com.
- All photos taken for university use by faculty, staff, students, or third-party photographers must be electronically sent to UComm at firstname.lastname@example.org to be added to UNO’s PhotoShelter photo-sharing site for campus and/or unit use.
- Photos and videos in the UNO Archive are for UNO purposes only.
UComm offers photo and video coverage for accepted project requests at no charge to campus clients Monday through Friday from 8 A.M. – 5 P.M.
UComm offers assistance arranging freelance coverage for any event after 5 P.M. or falling on a Saturday or Sunday; however, this coverage is billed to the requesting office or department.
UComm has a list of approved freelance photo and video vendors who have signed the UNO freelance contract. Any outside vendor must sign the UNO freelance contract before work begins in order to protect both parties.
For video projects, UComm staff should review the goals and script prior to shooting to ensure it will adhere to UNO’s photography and videography guidelines.
- Following the completion of a video project, UComm staff should again review the project and either approve it for publication or suggest changes.
- Once a photo or video project is approved, all project files should be given to UComm for archiving prior to publication.
- It is important to note that UNO owns the copyright of all photos and videos commissioned by UNO from an outside vendor, and a copy of all files must be turned over to UNO and UComm following production. Please load the files to an external hard drive and arrange a time to meet with UComm staff to copy the files at email@example.com.
More information about Freelance Coverage
All photos or videos produced on behalf of the University of Nebraska at Omaha (UNO) are the property of UNO and should not be used for personal purposes. This includes work produced by UComm, faculty, staff, students, and third-party photographers/videographers hired to do work for the university.
UNO has the irrevocable right to share, reproduce, and edit that content, as outlined in the United States Copyright Act. If hiring a third-party photographer or videographer, they must first sign the UNO freelance contract.
UNO shares photographs and videos with a variety of campus and community partners. UNO reserves the right to withdraw permission to use this content at any time, at the university’s discretion. This includes, but is not limited to, the right to remove any photos or videos from our website and YouTube channel.
For more information, please contact firstname.lastname@example.org.
Ensure that you have the rights to use all material in your photos and videos. Do not use any material, person’s image, sound recordings/music, or third-party trademarks for which you have not cleared the rights.
Images from books, works of art, footage, and stills from websites are not generally copyright-free. It may be possible to purchase usage; however, this can be time-consuming and expensive. Avoid showing any clear product names or labels in any scenes.
When adding music to any media project, be sure to choose music that you have the legal right to use. Avoid all commercial copyrighted music. There is no educational exemption for the use of copyrighted music in videos, therefore UNO students performing copyrighted music will not be allowed.
Options for background music include:
- Original music by a UNO student or employee may be used with permission.
- Short music clips created with the help of music-making software.
- Stock audio from websites offering copyright-free music clips and songs.
Grant of Permission Form
Any use of a photo, video, and/or sound media not originating from a UNO official multimedia specialist or vendor requires a Grant of Permission form to be filled out and signed by the original creator. For example, this would include a photo taken by a student or member of the community submitted for publication on a department website. This form ensures your department and UNO have permission from the original creator to reproduce, exhibit, or distribute the photo, video, and/or sound media in any medium.
Download and print the official UNO Grant of Permission form.
Please note: If you have any questions about copyright or other intellectual property rights, please contact Office of University Communications at email@example.com.
Download and print the official UNO Photo Release Form.
Formal Photo and/or Video Shoots
The official UNO photography/videography release form must be signed. If the subject is 18 years old or younger, their parent or guardian will also need to sign the form.
It is the responsibility of the unit or department leading the photo/video production to maintain a file of signed UNO photography/videography release forms for reference. A copy or scan of the photography/videography release file should also be sent to University Communications for additional documentation.
Public University Event or Crowd Photography/Videography
Group and crowd shots, where individuals are not easily identifiable, do not require specific permission from individuals appearing in the image you are planning to use. Out of courtesy, where possible, notice should be provided to the event participants or crowd. This does not include minors 18 years or younger — a parent/guardian signed release form will still be required for these subjects.
This can be done by:
- Including a footnote on event materials (invitations, programs, etc) with the following language:
The University of Nebraska at Omaha will be taking photos/video at this event for use in advertising and other promotional materials, whether in print, electronic, or other media.
- And/or by posting signs at the entrance of the event stating:
Photography/videography in process. Photos may be used for advertising and other promotional materials, whether, print, electronic, or other media.
If you plan to attach the name of an event participant to a particular photograph, a UNO photography/videography release form must be signed by the identified person and kept by the department.
Non-Public University Event or Program
Private events or invitation only-events when a registration or RSVP is required should include the following opt-out language on the registration or RSVP form:
The University of Nebraska at Omaha will be taking photos/video at this event for use in advertising and other promotional materials, whether in print, electronic, or other media. Please check this box ____ if you do not authorize that you [or your child] be photographed at this event [or camp].
The addition of the photography/videography opt-out is extremely important for private events or programs that include minors. It is important (especially in the case of nonpublic events involving minors aged 18 and younger), that the parent or guardian sign the form.
It will be the responsibility of the event or camp lead to know who can and cannot be photographed/filmed and remove them from the view of the camera when photography is taking place.
Permissions & Credentials
Proper permissions and credentialing for photographers, film crews, vendors, and media
Please contact University Communications prior to scheduling any photographers, film crews, video vendors, or news media to perform services on the premises of UNO or any related university properties.
Crews must receive temporary credentials and IDs and have an official UNO escort prior to any work in campus buildings. Additional advance permission is required to capture footage and images inside classrooms and study areas.
Depending on the equipment used, a certificate of insurance may be requested by support services.
Please note: If a member of the print or news media has contacted you or your unit/department, please contact the Office of University Communications at 402.554.2358. You may also share University Communications’ contact information with members of the media at any time.