Skip to main content
University of Nebraska Omaha logo University of Nebraska Omaha
APPLY MY UNO DIRECTORY

University of Nebraska Omaha logo
university of nebraska at omaha Office of Strategic Marketing and Communications
APPLY MY UNO DIRECTORY
  • About Us Backback to Main menu
    • Our Purpose
    • Our Services
    • Awards
    • Our Team
  • Marketing & Brand Backback to Main menu
    • Overview of Marketing
    • Brand Guidelines
    • Writing Style Guide
    • Templates
    • Logos & Marks
    • Fonts & Typesettings
    • Submit for Brand Review
  • Public Relations Backback to Main menu
    • Public Relations at UNO
    • What is Newsworthy?
    • News Center
    • UNO Events
    • Submit a News or Event Item for Consideration
    • Digital Signage
    • Submission Guidelines for the Maverick Daily and Bullseye
  • Photo and Video Backback to Main menu
    • Overview of Photography & Videography
    • Headshots
    • Photo Guidelines and Policies
    • Release Forms and Permissions
    • Request Access to Photo Archive
    • Freelance Photographers and Videographers
    • Request Photo Services
  • Event Management Backback to Main menu
    • Overview of Event Planning & Management
    • Event Planning Resources
    • Event Planning FAQ
  • Digital and Social Backback to Main menu
    • Overview of Digital and Social Media at UNO
    • Request Digital Services
    • Sign Up for UNO Newsletters
    • Social @ UNO
    • Website
    • Short URLs (Vanity URLs)
  • Resources Backback to Main menu
    • Start Your Project
    • Jobs at MarComm
    • UNO Licensed Vendors
    • Printing Services
    • Trainings
    • Sponsorship Request Form
    • Contact Us

Photo Guidelines and Policies

  1. UNO
  2. Office of Strategic Marketing and Communications
  3. Photo and Video
  4. Photo Guidelines and Policies

The UNO Photo and Video Archive on PhotoShelter

Photos taken by the Office of Strategic Marketing and Communications (OSMC) are available to lead campus communicators, faculty, and staff in the UNO Photo and Video Archive on PhotoShelter.

The following should be considered when using these photos:

  • Photos found in the UNO archive are considered approved for campus use. Individuals or groups appearing in these photos have signed release forms as required.
  • Lead communicators, faculty, and staff from each campus unit may request access to the UNO archive by emailing unophotos@unomaha.edu.
  • All photos taken for university use by faculty, staff, students, or third-party photographers must be electronically sent to OSMC at unophotos@unomaha.edu to be added to UNO’s PhotoShelter photo-sharing site for campus and/or unit use.
  • Photos and videos in the UNO Archive are for UNO purposes only.

After-Hours Coverage

OSMC offers photo and video coverage for accepted project requests at no charge to campus clients Monday through Friday from 8 A.M. – 5 P.M.

OSMC offers assistance arranging freelance coverage for any event after 5 P.M. or falling on a Saturday or Sunday; however, this coverage is billed to the requesting office or department.

Freelance Photographers and Videographers

OSMC has a list of approved freelance photo and video vendors who have signed the UNO freelance contract. Any outside vendor must sign the UNO freelance contract before work begins in order to protect both parties.

For video projects, OSMC staff should review the goals and script prior to shooting to ensure it will adhere to UNO’s photography and videography guidelines.

  • Following the completion of a video project, OSMC staff should again review the project and either approve it for publication or suggest changes.
  • Once a photo or video project is approved, all project files should be given to OSMC for archiving prior to publication.
  • It is important to note that UNO owns the copyright of all photos and videos commissioned by UNO from an outside vendor, and a copy of all files must be turned over to UNO and OSMC following production. Please load the files to an external hard drive and arrange a time to meet with OSMC staff to copy the files at unophotos@unomaha.edu.

More information about Freelance Coverage

Ownership Rights

All photos or videos produced on behalf of the University of Nebraska at Omaha (UNO) are the property of UNO and should not be used for personal purposes. This includes work produced by OSMC, faculty, staff, students, and third-party photographers/videographers hired to do work for the university.

UNO has the irrevocable right to share, reproduce, and edit that content, as outlined in the United States Copyright Act. If hiring a third-party photographer or videographer, they must first sign the UNO freelance contract.

UNO shares photographs and videos with a variety of campus and community partners. UNO reserves the right to withdraw permission to use this content at any time, at the university’s discretion. This includes, but is not limited to, the right to remove any photos or videos from our website and YouTube channel.

For more information, please contact unophotos@unomaha.edu.

Copyright Material

Ensure that you have the rights to use all material in your photos and videos. Do not use any material, person’s image, sound recordings/music, or third-party trademarks for which you have not cleared the rights.

Image Copyright

Images from books, works of art, footage, and stills from websites are not generally copyright-free. It may be possible to purchase usage; however, this can be time-consuming and expensive. Avoid showing any clear product names or labels in any scenes.

Music Copyright

When adding music to any media project, be sure to choose music that you have the legal right to use. Avoid all commercial copyrighted music. There is no educational exemption for the use of copyrighted music in videos, therefore UNO students performing copyrighted music will not be allowed.

Options for background music include:

  • Original music by a UNO student or employee may be used with permission.
  • Short music clips created with the help of music-making software.
  • Stock audio from websites offering copyright-free music clips and songs.

Grant of Permission Form

Any use of a photo, video, and/or sound media not originating from a UNO official multimedia specialist or vendor requires a Grant of Permission form to be filled out and signed by the original creator. For example, this would include a photo taken by a student or member of the community submitted for publication on a department website. This form ensures your department and UNO have permission from the original creator to reproduce, exhibit, or distribute the photo, video, and/or sound media in any medium.

Download and print the official UNO Grant of Permission form.

Please note: If you have any questions about copyright or other intellectual property rights, please contact OSMC at unophotos@unomaha.edu.

UNO Photos on PhotoShelter

UNO has a library of photos that can be used by departments, colleges, and programs.

University Communications has created a PhotoShelter account to share photos with the UNO community for use in publications, web pages, and other materials.

If you are the lead communicator or the graphic designer of your unit, use the link below to contact us to obtain download privileges.

More Information

Contact Us

  • Office of Strategic Marketing and Communications
  • 102 Eppley Administration Building
  • 6001 Dodge Street, Omaha, NE 68182

  • General Email: marcomm@unomaha.edu
  • Media Relations: unonews@unomaha.edu

  • Phone: 402.554.2358

  • Meet the Team

Office of Strategic Marketing and Communications

  • 102 Eppley Administration Building
  • 6001 Dodge Street, Omaha, NE 68182
  • 402.554.2358
  • marcomm@unomaha.edu
  • Next Steps
  • Visit UNO
  • Request Information
  • Apply for Admission
  • The UNO Advantage
  • Our City (Omaha)
  • Just For You
  • Future Students
  • Current Students
  • Work at UNO
  • Faculty and Staff
  • A-Z List
  • Popular Services and Resources
  • my.unomaha.edu
  • Academic Calendar
  • Campus Buildings & Maps
  • Library
  • Pay Your Bill
  • Course Catalogs
  • Internships & Career Development
  • Bookstore
  • MavCARD Services
  • Military-Connected Resource Center
  • Speech Center
  • Writing Center
  • Human Resources
  • Center for Faculty Excellence
  • Affiliates
  • University of Nebraska System
  • NU Foundation
  • Buffett Early Childhood Institute
  • Daugherty Water for Food Institute
  • National Strategic Research Institute
  • Peter Kiewit Institute
  • Rural Prosperity Nebraska
  1. University Policies
  2. Privacy Statement
  3. Accessibility
  1. 402.554.2800

University of Nebraska Omaha
University of Nebraska Omaha, 6001 Dodge Street, Omaha, NE, 68182
  • © 2023  
  • Emergency Information Alert
  • Report an Incident or Concern

Omaha Skyline

Our Campus. Otherwise Known as Omaha.

The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity. Read the full statement.

scroll to top of page