Photo Guidelines and Policies
The UNO Photo and Video Archive on PhotoShelter
Photos taken by the Office of Strategic Marketing and Communications (OSMC) are available to lead campus communicators, faculty, and staff in the UNO Photo and Video Archive on PhotoShelter.
The following should be considered when using these photos:
- Photos found in the UNO archive are considered approved for campus use. Individuals or groups appearing in these photos have signed release forms as required.
- Lead communicators, faculty, and staff from each campus unit may request access to the UNO archive by emailing email@example.com.
- All photos taken for university use by faculty, staff, students, or third-party photographers must be electronically sent to OSMC at firstname.lastname@example.org to be added to UNO’s PhotoShelter photo-sharing site for campus and/or unit use.
- Photos and videos in the UNO Archive are for UNO purposes only.
OSMC offers photo and video coverage for accepted project requests at no charge to campus clients Monday through Friday from 8 A.M. – 5 P.M.
OSMC offers assistance arranging freelance coverage for any event after 5 P.M. or falling on a Saturday or Sunday; however, this coverage is billed to the requesting office or department.
Freelance Photographers and Videographers
OSMC has a list of approved freelance photo and video vendors who have signed the UNO freelance contract. Any outside vendor must sign the UNO freelance contract before work begins in order to protect both parties.
For video projects, OSMC staff should review the goals and script prior to shooting to ensure it will adhere to UNO’s photography and videography guidelines.
- Following the completion of a video project, OSMC staff should again review the project and either approve it for publication or suggest changes.
- Once a photo or video project is approved, all project files should be given to OSMC for archiving prior to publication.
- It is important to note that UNO owns the copyright of all photos and videos commissioned by UNO from an outside vendor, and a copy of all files must be turned over to UNO and OSMC following production. Please load the files to an external hard drive and arrange a time to meet with OSMC staff to copy the files at email@example.com.
More information about Freelance Coverage
All photos or videos produced on behalf of the University of Nebraska at Omaha (UNO) are the property of UNO and should not be used for personal purposes. This includes work produced by OSMC, faculty, staff, students, and third-party photographers/videographers hired to do work for the university.
UNO has the irrevocable right to share, reproduce, and edit that content, as outlined in the United States Copyright Act. If hiring a third-party photographer or videographer, they must first sign the UNO freelance contract.
UNO shares photographs and videos with a variety of campus and community partners. UNO reserves the right to withdraw permission to use this content at any time, at the university’s discretion. This includes, but is not limited to, the right to remove any photos or videos from our website and YouTube channel.
For more information, please contact firstname.lastname@example.org.
Ensure that you have the rights to use all material in your photos and videos. Do not use any material, person’s image, sound recordings/music, or third-party trademarks for which you have not cleared the rights.
Images from books, works of art, footage, and stills from websites are not generally copyright-free. It may be possible to purchase usage; however, this can be time-consuming and expensive. Avoid showing any clear product names or labels in any scenes.
When adding music to any media project, be sure to choose music that you have the legal right to use. Avoid all commercial copyrighted music. There is no educational exemption for the use of copyrighted music in videos, therefore UNO students performing copyrighted music will not be allowed.
Options for background music include:
- Original music by a UNO student or employee may be used with permission.
- Short music clips created with the help of music-making software.
- Stock audio from websites offering copyright-free music clips and songs.
Grant of Permission Form
Any use of a photo, video, and/or sound media not originating from a UNO official multimedia specialist or vendor requires a Grant of Permission form to be filled out and signed by the original creator. For example, this would include a photo taken by a student or member of the community submitted for publication on a department website. This form ensures your department and UNO have permission from the original creator to reproduce, exhibit, or distribute the photo, video, and/or sound media in any medium.
Download and print the official UNO Grant of Permission form.
Please note: If you have any questions about copyright or other intellectual property rights, please contact OSMC at email@example.com.