Discover essential guidelines for using AI responsibly in academia, focusing on integrity, transparency, access, and literacy to promote ethical practices.
Integrity
- Avoid inputting medium or high-risk information into AI tools; follow all data protection policies (EM 42 and FERPA) and avoid exposing sensitive or personal information. Ensure all data is deidentified when using in an AI tool.
- Ensure human oversight for administrative decisions that involve AI.
- Refrain from using AI to complete faculty evaluations or reviews. Prior to using AI to support an evaluation or review of staff or students, provide them with the opportunity to opt out of having information fed into any AI tool.
- Use AI as a tool or collaborative partner, not as a replacement for all work tasks.
- Regularly evaluate AI use to prevent an overreliance on the tool.
- Prioritize using vetted UNO enterprise tools when using AI for work purposes.
- Identify and address any unethical or inappropriate use of AI within university operations.
- Prioritize using AI tools in ways that promote inclusivity and avoid reinforcing biased or systemic inequalities.
- Review AI-generated recommendations, decisions, and content for potential bias or inaccuracies.
Transparency
- Clearly state when AI is used as a support for decision-making, content creation, or communication.
- Disclose to all staff, faculty, and students if there is planned AI use in evaluations, reviews, etc.
- Disclose when responses are AI generated and when to reach out to individuals for assistance.
- Acknowledge potential risks and limitations of AI tools; if using AI as a chatbot, include a disclaimer stating that AI-responses can sometimes be incorrect or inaccurate.
- Document guidelines, policies, and workflows related to AI implementation in work.
Access
- Use AI to improve the accessibility of campus materials, such as creating screen-reader friendly content or multilingual forms.
- Advocate for AI tools that prioritize inclusivity and fairness in administrative workflows.
- Provide opportunities for staff interested in incorporating AI into their work to use and learn how to use AI.
- Participate in AI Pilots on campus to explore AI use.
AI Literacy
- Participate in university provided and external training on how AI can enhance efficiency while maintaining ethical standards.
- Always think critically about AI output, verifying sources and content as truthful.
- Use AI tools responsibly to automate repetitive tasks while critically assessing the quality of outputs.
- Prioritize discussions about the benefits and limitations of AI in addition to the ethics of using AI in staff roles at the university.