Discover essential guidelines for using AI responsibly in academia, focusing on integrity, transparency, access, and literacy to promote ethical practices.
Integrity
- Avoid inputting medium or high-risk information into AI tools; follow all data protection policies (EM 42 and FERPA) and avoid exposing sensitive or personal information. Ensure all data is deidentified when using in an AI tool.
- Ensure human oversight for administrative decisions that involve AI.
- Refrain from using AI to complete evaluations, reviews, etc. without prior consent from faculty, staff, and/or students. Allow them to opt out of having information fed into any AI tool.
- Use AI as a tool or collaborative partner, not as a replacement for all work tasks.
- Regularly evaluate AI use to prevent an overreliance on the tool.
- Prioritize using vetted UNO enterprise tools when using AI for work purposes.
- Identify and address any unethical or inappropriate use of AI within university operations.
- Prioritize using AI tools in ways that promote inclusivity and avoid reinforcing biased or systemic inequalities.
- Review AI-generated recommendations, decisions, and content for potential bias or inaccuracies.
Transparency
- Clearly state when AI is used as a support for decision-making, content creation, or communication.
- Disclose to all staff, faculty, and students if there is planned AI use in evaluations, reviews, etc.
- Disclose when responses are AI generated and when to reach out to individuals for assistance.
- Acknowledge potential risks and limitations of AI tools; if using AI as a chatbot, include a disclaimer stating that AI-responses can sometimes be incorrect or inaccurate.
- Document guidelines, policies, and workflows related to AI implementation in work.
Access
- Use AI to improve the accessibility of campus materials, such as creating screen-reader friendly content or multilingual forms.
- Advocate for AI tools that prioritize inclusivity and fairness in administrative workflows.
- Provide opportunities for staff interested in incorporating AI into their work to use and learn how to use AI.
- Participate in AI Pilots on campus to explore AI use.
AI Literacy
- Participate in university provided and external training on how AI can enhance efficiency while maintaining ethical standards.
- Always think critically about AI output, verifying sources and content as truthful.
- Use AI tools responsibly to automate repetitive tasks while critically assessing the quality of outputs.
- Prioritize discussions about the benefits and limitations of AI in addition to the ethics of using AI in staff roles at the university.