Our practice when drafting budgets is to read the sponsor’s guidelines and to let the project drive the budget. We work closely with our PIs to ensure that the budgets include only allowable costs according to the sponsor’s guidelines and that the requested amount will be sufficient to carry out the goals of the project, if funded. We also discuss with the PIs the institution’s responsibility to comply with the sponsor’s rules regarding allowable budget expenditures.
Sponsors’ guidelines may limit facilities and administrative (F&A) costs or indirect cost recovery or may require cost share. If so, we build UNO's institutional budget to reflect the sponsor’s rules.
The internal review and approval process is a communication tool. Routing the proposal through MavGrants ensures that the PI’s chair/director and dean all understand the implications of budget and possible funding (cost share, indirect costs, time commitment, etc.).
Contact SPR early in the submission process to ensure the budget meets the sponsor’s requirements.
Possible sources of cost share dollars are start-up funds, internal funding, and other University and departmental support. Federal dollars cannot be used to meet federal cost share requirements and use of other external funds cannot be used without sponsor permission.
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