Box – Store and Share Files
What is Box?
Box is a cloud storage system that UNO has licensed for use by all faculty, students, and staff. Storage is unlimited and allows for content to be accessed from many different devices (desktop, laptop, table, smartphone).
It can be used as your main space for storing files, or as a backup for important data. You can share content with others, know when a colleague accesses your content, and collaborate in real time on files store within Box.
Simply put, it's one tool for file storing, sharing, and collaboration.
Benefits of using Box
The license that UNO has with Box makes it FERPA compliant for the storing of data. This gives you the ability to store information such as grades and student assignments securely.
Instead of attaching files to email messages consider adding the file to Box and either sharing it or adding collaborators so that only a single copy of file is being worked on. Box allows people to access Office documents (Word, Excel, and Powerpoint) using online versions of the programs through their web browser. This allows for real time collaboration on documents and presentations.
How to access Box with UNO NetId credentials
For all of Box benefits use your UNO NetId (username and password) to access Box.
NetID is what you use to access email, Canvas, Zoom, etc.
| Login to Box |
Box University
Some links in this support page will require you to set up an account with Box University and be logged into Box to successfully access the links. Login with your UNO credentials prior to setting up Box University.
Box University provides a variety of training options live or pre-recorded.
Getting Started with Box University (video)
Logging into Box University
The Basics
Getting Started with Box
Some of the following instructions will discuss how to login not using your UNO account.
Getting Started with Box Via the Web (video)
The Basics of Box
Self-Paced Course at Box University.
- Login to Box
- Click on the Question Mark in the navigation bar
- Select Get Training
Creating and Using Folders
Creating and Using Folders (video)
Creating New Files and Folders
Uploading Files
Use the Chrome browser and you can easily drag and drop files and folders into Box.
Uploading Files (video)
Uploading Files
Upload to Box Through Email
Box University Files and Folders
Downloading Files
Downloading Files
Prevent a File to be Downloaded
Sharing Files and Folders
Use for collaboration with students and colleagues. For more information on file sharing check out Beyond the Basics of Box
Sharing Files and Folders
Favorites
Setting Favorites (video)
Creating and Viewing Favorites
Beyond the Basics of Box
File Sharing - Additional Information
Shared Link Settings
Folders and Account Sharing Settings
Customizing Shared Link Content Ordering
Box University Sharing and Collaboration (video and article)
Box Drive
Access Box files and folders from your desktop using a familiar interface. There is another option called Box Sync that at some future date Box will be removing. Please start with Box Drive.
WARNING – If you delete a file/folder from Box drive this file is also deleted from Box (web version – https://box.unomaha.edu)
What is Box Drive - Installation of an application on your desktop/laptop is required to use Box Drive. If you are unable to complete the installation reach out to your college technical support staff to assist with this installation.
Using Box Drive Basics
Installing Box Drive Instructions for setting up.
- Once installed screen appears asking you to login.
- Select the SSO option
- Type in your UNO email address
- Familiar screen appears for logging in using your UNO NetID username and password.
Box Notes
An easy-to-use document creation tool that functions natively in Box and also as a separate, downloadable application for your desktop.
Introduction to Box Notes
Four ways to use Box Notes (video)
Download app to create and access Box Notes from your desktop. If you are unable to complete the installation reach out to your college technical support staff to assist with this installation. Once installed screen appears asking you to login.
- Select the SSO option
- Type in your UNO email address
- Familiar screen appears for logging in using your UNO NetID username and password.
Box Edit
Available when using your UNO NetId.
Opening and Editing Files
Saving Files back into Box
Locking and Unlocking Files
What happens if a collaborator opens and edits a document I'm editing?
If you don't lock a file and another collaborator edits said file while you are also editing it, Box Edit creates two copies of the file on Box, so you can easily track changes separately and ensure content remains consistent.
Box for Office Online
Getting Started (video)
Box for Office Integrations If you use Windows desktop/laptops Box has an additional app to download making it easy to store and share documents directly to Box. If you are unable to complete the installation reach out to your college technical support staff to assist with this installation. Once installed screen appears asking you to login.
- Selct the SSO option
- Type in your UNO email address
- Familiar screen appears for logging in using your UNO NetID username and password.
Smartphone Apps
How to Get More Help
Box Community is online community help. Type in the search box and various support documents and videos are listed.
Box University provides a variety of training options live or pre-recorded. Will need to set up an account to use but will have a variety of training opportunities.
Getting Started with Box University (video)
Logging into Box University
Questions can be sent directly to Box at success@box.com