Box – Store and Share Files

ITS Moving Box Data to Microsoft Cloud Storage

The University of Nebraska is in the process of moving from Box to OneDrive. Microsoft’s suite of OneDrive, SharePoint and Teams will be the university’s preferred general-purpose storage and collaboration tool.

Besides the benefit of using a storage solution that aligns with Microsoft services already used by the university, Box is dramatically raising its prices and ending its storage offering.

Migration Timeline

Ready to Start Now?

Login to your Microsoft Home Page

Great! Here are some resources to get you started:

• Department

  • Departments are encouraged to work with their College/Department Technology Support to identify a migration date for Spring 2021

• Individual

  • Start cleaning now.Delete unnecessary files and remove yourself from files or folders that you don’t want or need. When you are finished cleaning, remember to empty Box trash

• Reminder

  • Don’t use other storage platforms without verifying with Information Technology Services.Information Technology Services believes Microsoft 365 will provide most campus users the best, and most secure, cloud storage experience.

Now that I have migrated, what happens to my Box data?

• When your migration starts, all of your files will be set to read-only. You will still be able to view, and download those files in Box. Four weeks after the migration has completed, all data owned by you in Box will be purged.

Understanding Box

Box is a cloud storage system that UNO has licensed for use by all faculty, students, and staff. Box allows for content to be accessed from many different devices (desktop, laptop, table, smartphone).

It can be used as your main space for storing files, or as a backup for important data. You can share content with others, know when a colleague accesses your content, and collaborate in real time on files store within Box.

Simply put, it's one tool for file storing, sharing, and collaboration.

How to access Box with UNO NetId credentials

For all of Box benefits use your UNO NetId (username and password) to access Box.

NetID is what you use to access email, Canvas, Zoom, etc.

The Basics

Getting Started with Box

Some of the following instructions will discuss how to login not using your UNO account.

Getting Started with Box Via the Web (video)
The Basics of Box

Self-Paced Course at Box University.

• Login to Box
• Click on the Question Mark in the navigation bar
• Select Get Training

Creating and Using Folders

Creating and Using Folders (video)
Creating New Files and Folders

Uploading Files

Use the Chrome browser and you can easily drag and drop files and folders into Box.
Uploading Files (video)
Uploading Files
Upload to Box Through Email

Box University Files and Folders

Downloading Files

Downloading Files
Prevent a File to be Downloaded

Sharing Files and Folders

Use for collaboration with students and colleagues. For more information on file sharing check out Beyond the Basics of Box

Sharing Files and Folders

Favorites

Setting Favorites (video)
Creating and Viewing Favorites

Beyond the Basics of Box

File Sharing - Additional Information

Shared Link Settings
Folders and Account Sharing Settings
Customizing Shared Link Content Ordering
Box University Sharing and Collaboration (video and article)

Box Drive

Access Box files and folders from your desktop using a familiar interface. There is another option called Box Sync that at some future date Box will be removing. Please start with Box Drive.
WARNING – If you delete a file/folder from Box drive this file is also deleted from Box (web version – https://box.unomaha.edu)

What is Box Drive - Installation of an application on your desktop/laptop is required to use Box Drive. If you are unable to complete the installation reach out to your college technical support staff to assist with this installation.
Using Box Drive Basics
Installing Box Drive Instructions for setting up.

• Once installed screen appears asking you to login.
• Select the SSO option
• Type in your UNO email address
• Familiar screen appears for logging in using your UNO NetID username and password.

Box Notes

An easy-to-use document creation tool that functions natively in Box and also as a separate, downloadable application for your desktop.
Introduction to Box Notes
Four ways to use Box Notes (video)
Download app to create and access Box Notes from your desktop. If you are unable to complete the installation reach out to your college technical support staff to assist with this installation. Once installed screen appears asking you to login.

• Select the SSO option
• Type in your UNO email address
• Familiar screen appears for logging in using your UNO NetID username and password.

Box Edit

Available when using your UNO NetId.
Opening and Editing Files
Saving Files back into Box
Locking and Unlocking Files

What happens if a collaborator opens and edits a document I'm editing?

If you don't lock a file and another collaborator edits said file while you are also editing it, Box Edit creates two copies of the file on Box, so you can easily track changes separately and ensure content remains consistent.

Box for Office Online

Getting Started (video)
Box for Office Integrations If you use Windows desktop/laptops Box has an additional app to download making it easy to store and share documents directly to Box. If you are unable to complete the installation reach out to your college technical support staff to assist with this installation. Once installed screen appears asking you to login.

• Select the SSO option
• Type in your UNO email address
• Familiar screen appears for logging in using your UNO NetID username and password.

Smartphone Apps

Android
iOS

How to Get More Help

Box Community is online community help. Type in the search box and various support documents and videos are listed.

Questions can be sent directly to Box at success@box.com