Data Storage & Collaboration
Timeline for Storage Transition
- Campus communications began June 2020 and will continue through completion of migration
- Box accounts will no longer be automatically created for new users after Fall 2020
- Box Accounts can be requested as needed by filling out this Box Request Form
- Starting Spring 2021 ITS will be communicating timelines for specific groups
- Users can request to move early by filling out this Microsoft opt-in form.
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Departments are encouraged to work with their College/Department Technology Support to identify a migration date for Spring 2021.
- No new data uploaded to Box after May 16th, 2021
- Box will be decommissioned on December 31, 2021
- Starting January 2022, Microsoft’s suite of OneDrive, SharePoint and Teams will be the university’s preferred general-purpose storage and collaboration tool.
Departments
- Began Fall 2020
- ITS was the first department migrated
- Departments are encouraged to work with their College/Department Technology Support to identify a migration date for Spring 2021.
Staff
- Began Fall 2020
- Migrate staff as departments are migrated
Large Data Users – Top 300 data users
- Began Fall 2020
- ITS is providing white glove migration services
Students
- Begin Spring 2021
- More information to come on student migration schedule
Faculty
- Begin May 9, 2021 - Day after commencement
- More information to come on faculty migration schedule
Microsoft Storage & Collaboration Options
Login to your Microsoft Home Page
| Product | Primary user(s) | Utilization | Sharing and access control |
|---|---|---|---|
Teams |
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Teams is Microsoft's replacement for Skype for Business and allows individuals or groups to:
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Teams can be :
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SharePoint |
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SharePoint is used for storing files in the cloud that are organizational based and not individual. Files in SharePoint live on even if someone leaves the organization |
SharePoint Files can be shared :
Permissions:
|
OneDrive |
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OneDrive is used for storing files that specific to an individual. OneDrive files are synced to the cloud and can be accessed anywhere on any device. Ideal for personal files and files that are shared with specific individuals. |
OneDrive Documents are private by default but can be shared with others so that they can be viewed or worked on at the same time. |
OneNote |
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OneNote is a digital note-taking app that provides a single place for keeping all your notes both personal and shared and never runs out of paper. Notes can contain:
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OneNote Notebooks can be shared:
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Using OneDrive in Teaching
- Linking to OneDrive files in Canvas
- Cloud Assignments with OneDrive in Canvas
- Collaborations with OneDrive in Canvas
Still use Box?
Please checkout our Box Information Page for assistance with utilizing Box.
Having problems logging in to any of these services?
Check our Accounts and Passwords page
Secure Online Storage Options
Though ITS is moving to Microsoft as its primary storage solution, not every type of data should be stored in Microsoft Data Storage. For more information about where data should be stored please check out our data storage page
Google Drive
UNO uses Google Apps for Education for the student email system, gmav, but there is also faculty and staff accounts set up so that everyone can use Google Apps. Google Apps is a suite of cloud-based tools that allows you to create and store documents, collaborate, and synchronize files across devices. Google also offers a full suite of office tools such as docs, spreadsheets, and presentations.
Uses:
- Create a survey that saves responses to a spreadsheet
- Edit proposal document with a colleague at the same time