Request of Course, Laboratory, and Miscellaneous Fees
- Effective: 09-11-2017
- Last Revised: 09-11-2017
- Responsible University Administrator: Associate Vice Chancellor for Academic Affairs
- Responsible University Office: Office of Academic and Student Affairs
- Policy Contact: Kathy Krause, Business Manager for Academic & Student Affairs • firstname.lastname@example.org
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ScopeThis policy impacts all university units requesting any planned changes to course, laboratory, and miscellaneous fees including increasing, decreasing, eliminating or adding course, laboratory, and miscellaneous fees.
Policy StatementAll course, laboratory, and miscellaneous fees must be initiated and administered in accordance with Board of Regents Policy 5.9.2 and applicable UNO policies. Each fee has an assigned fund owner that is responsible for ensuring that all fees are collected and expended in accordance with the declared purpose of the fee.
All course, laboratory, and miscellaneous fee funds are subject to periodic and regular audit to ensure that all funds collected are (1) being used only for expenditures outlined in each fee proposal, (2) fund balances are monitored and controlled, and (3) that carry-forward balances are within the established campus limits for the specific fund.
Each course, laboratory, and miscellaneous fee will have a corresponding fee proposal form on file in Academic and Student Affairs detailing the purpose and function of each fee. All changes to an existing fee, including elimination, or the addition of a new fee require the submission of a fee proposal form and the appropriate review and approval.
Reason for Policy
This policy exists to demonstrate compliance at the campus level with Board of Regents Policies 5.9.2 & 5.9.3.
ProceduresAn annual announcement is sent by the Associate Vice Chancellor of Academic Affairs in October notifying the campus to submit requests for all planned changes to course, laboratory, and miscellaneous fees by a specific date in early December. The request is submitted on the campus Course, Laboratory, and Miscellaneous Fee Approval Form with the required administrator approvals.
All course, laboratory, and miscellaneous fees are reviewed initially by an Academic and Student Affairs Fee Panel. Additional information may be requested from the submitting department. The panel’s initial recommendations will be submitted to the Sr. Vice Chancellor for Academic and Student Affairs for review at the January Office of Academic and Student Affairs (OASA) Leadership meeting.
After the OASA Leadership review and any recommended changes, the proposed fees will be presented to UNO Student Senate or a designated Student Senate committee and the UNO Chancellor’s Cabinet for feedback. After review and changes based on input from OASA Leadership, UNO Student Senate, and the UNO Chancellor’s Cabinet, the Associate Vice Chancellor will prepare a summary report to the Chancellor with the recommended proposed fees. The Chancellor has final campus approval authority.
A Board of Regents recommended action for approval document is prepared by the Associate Vice Chancellor for Academic Affairs and forwarded to the Chancellor for submission to the President for approval. Upon approval by the President, the recommended action for approval document is submitted for inclusion in the appropriate Board of Regents meeting agenda. After the Board of Regents has approved the fee requests, the AVCAA will notify the submitting department of such approval or denial of their request.
DefinitionsAs defined by RP 5.9.2:
Course Fee: A charge applied to students enrolled in a specific course for expenses directly related to the student’s participation.
Laboratory Fee: A charge made to students to underwrite, in whole or in part, the cost of services, rentals, and consumable supplies used in a laboratory environment.
Miscellaneous Student Fee: All fees other than UPFF, course, and laboratory fees charged to students incidental to the providing of instruction.
Policy approved by the Chancellor’s Cabinet on August 15, 2017. This policy codifies what has been practice at the University of Nebraska at Omaha (UNO), but does not replace any existing policy.
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