Parked Documents in SAP are used by departments to request payment to a vendor for goods and services not related to:
- A purchase order
- Framework order
- A procurement card purchase
This type of payment is sometimes referred to as a direct pay.
It is preferred that documentation be scanned and attached in SAP.
Parked Document Process
Departments park the payment, record the SAP document on the paperwork and forward the original paperwork to Accounts Payable, 208 EAB. A copy of the paperwork should be retained for the departmental file.
Accounts Payable reviews the document and posts the payment. Transaction figures do not appear on departmental FI reports until the parked document is posted by Accounts Payable.
A list of names and a business purpose/agenda must accompany any payment for food expenses or award expenses. This documentation is reviewed for adherence to university and State of Nebraska guidelines.
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