The University of Nebraska Purchasing Card Program is designed to improve efficiency in processing and purchases from any vendor/supplier that accepts a Visa credit card.
The Purchasing Card can be used for purchases of all approved supplies and materials. All purchases and supplies of materials where a University approved "Prime Vendor" contract is in place should be made from those contracted vendors/supplies. Each Purchasing Card is issued to a named individual and the University is clearly indicated on the card as the corporate buyer of products. The sales tax exempt status of the University is embossed on the card. The Purchasing Card is not to be used for any personal transactions.
The program will enable you to purchase approved commodities directly from vendors/supplies. The related charges will be debited directly to the University default cost object designated for Purchasing Cards. Payment for all Purchasing Card transactions is performed electronically which eliminates the need to process vendor invoices and issue checks for payment of each invoice.
When using the Purchasing Card, charges can be distributed to multiple cost objects. There will be no need to process a purchase order or journal entry to document these transactions.
Additional policies and information relating to the Purchasing Card program can be found in the UNO Policy Library.
Charges are downloaded daily into SAP and should be reconciled as soon as possible. Documentation for these charges should retained in accordance with the University's document retention policy. For assistance with reconciliation please contact Teresa Carlson at 402.554.4937 and Dan Jareske at 402.554.3507.
Purchasing, Accounting Services and Operations Analysis will monitor the performance of the Purchasing Card Program. All questions or concerns regarding this program should be directed to:
Disbursement & Purchasing Related: Ken Hultman, phone 402.554.3514
Online Reconciliation: Accounting Services, phone 402.554.2320