SAP monthly financial reports are generated at the close of business on the last working day of the month. All postings for a month must be posted by the close of business on the last working day. All campuses are on the same schedule and SAP is closed to transactions during the processing of reports. When it is necessary to vary for the schedule, a notification will be sent to all users (i.e. December due to holiday closedown).
Accounting receives and prepares the reports for distribution. Reports are generally received in departments within two to three days after the reporting process is started. Distribution packages are bundled by SAP Mail Code which can be found at the top left hand corner of the monthly report.
The distribution package includes:
Commitment Line Item Report
Detail Line Item Report
Payroll Distribution Reports - Monthly & Bi-Weekly
Printing Services Documentation
Departments are reminded that SAP users have access to reporting information 24/7 except during month report processing. Departments can chose to have printing of monthly reports stopped and receive only the back-up documentation in the distribution package. If you are interested in this, please contact Teresa Carlson at 402.554.4937.